Session 15

 

Session 15: Select a software that you use regularly such as MS-office, Gmail, MS-Excel etc. 

 Create a set of usage scenarios for the software. 

Usage Scenario of GMAIL

 A usage scenario (US) is a step-by-step description of one way in which an intervention might be used. The US describes the steps that an external agent might take to achieve a goal using it; they represent how a product is intended to be used.

1. Initialization. This involves all the steps needed to get a product ready for use.
2. Use. This involves the steps executed to actually use the product.
3. Finalization. This involves all the steps needed to clean/store/put-away the product.

Here, I will describe you about the Google Email called Gmail usage scenario. The software we use regularly i.e., everyday. 

Gmail is a free email service provided by Google. In many ways, Gmail is like any other email service: You can send and receive emails, block spam, create an address book, and perform other basic email tasks. But it also has some more unique features that help make it one of the most popular online email services.

Creating a Google account is needed to access Gmail because it is just one of the many services offered by Google to registered users. Signing up for a Google account is free and easy, and naming your new Gmail address will be a part of the sign-up process. This means whenever you're signed in to Gmail, you are automatically signed in to your Google account. You'll be able to easily access other Google services like Google Docs, Calendar, and YouTube.

1. Compose Email:
2. Types of Email: 
3. Notifications: Notification Settings for different devices such as phone or PC.
4. Meetings: Can create meetings for office work, interviews, meetups, discussion etc.
5. Promotion Emails: Can get Promotion Email. 
6. User Interface: Best User Interface and User Experience. Like: 

Theme Change

Adding colors to views or background of your email account.

Having connected other google apps also like Docs, Excel, Ppt, Blog, YouTube, Contacts, Maps, Google Drive, Google Meet, chats on Hangout etc.

1. GOOGLE MEET: It is also connected with the same Gmail app for google meeting, interviews, chats, discussion. It includes audio and video both calls. It has voice capturing feature while talking on call to see as caption. 

GMAIL FEATURES; 

Gmail offers several useful features to make your email experience as smooth as possible, including:

• Spam filtering: Spam is another name for junk email. Gmail uses advanced technologies to keep spam out of your inbox. Most spam is automatically sent to a separate spam folder, and after 30 days it is deleted.

• Conversation View: An email conversation occurs whenever you send emails back and forth with another person (or a group of people), often about a specific topic or event. Gmail groups these emails together by default, which keeps your inbox more organized.
• Built-in chat: Instead of sending an email, you can send someone an instant message or use the voice and video chat feature if your computer has a microphone and/or webcam.
• Call Phone: This feature is similar to voice chat, except that it allows you to dial an actual phone number to call any phone in the world. It's free to make a call to anywhere in the United States or Canada, and you can make calls to other countries at relatively low rates.

• Automatic email filters and categories.
• Smart Compose and Smart Reply.
• Email nudges and high-priority notices.
• Find & manage your trips in Gmail.
• Event details used to create calendar events.
• Writing and intelligent search suggestions.

 

 

Get to know the Gmail Interface

When you're working with Gmail, you'll primarily be using the main Gmail interface. This window contains your inbox, and it allows you to navigate to your contacts, mail settings, and more. Also, if you use other Google services like YouTube or Calendar, you'll be able to access them from the top of the Gmail window.

Click the buttons in the interactive below to learn about the different parts of the Gmail interface.

 

Section 1: Create and send email 

1 Create and send email

2 See new email

3 Reply to email

4 Change recipients or subjects

5 Save and print attachments

6 Email without an internet connection

7 Turn your vacation responder on or off

 

Section 2: Organize your inbox

1 Switch to labels from folders

2 Create labels

3 Apply labels

4 Add filters

5 Star important email

6 Snooze email

7 Archive or delete email

 

Section 3: Find email

1 Search your inbox

2 Narrow your search

 

Section 4: Create signatures

1 Create a signature

2 Add a signature to an email

3 Edit a signature

4 Delete a signature

 

Section 5: Start a video meeting and send messages

1 Start and join video meetings

2 Use Chat in Gmail

3 Change your status in Gmail

 

Section 6: Use other tools

1 Open your Google Calendar and events

2 Open notes in Google Keep

3 Open your to-do lists in Google Tasks

4 Get add-ons